10 Business Tasks You Should Automate With AI

Most companies have no idea how many hours and money they lose due to performing repetitive jobs manually until automation takes over the game. With Gen6 Intelligence, you can automate business processes without having to code. This lets your team concentrate on important activities that help the business grow, including key business tasks to automate with AI.

Why Businesses Are Automating Tasks With AI

Some of the routine processes carried out by your team do not require human input to be completed, for instance, email filtering, data entry across platforms, and follow-up on approvals. Organizations are losing up to 20-30% of their revenues due to inefficiencies in such office work. AI-based automation is a valuable asset to innovative companies using AI productivity tools and identifying tasks AI can replace.

Modern technologies, such as Gen6 Intelligence, permit you to automate business processes without programming any code. Process workflows are initiated promptly, mistakes are minimized, and your team can effectively concentrate on significant tasks.

1. Email Management & Follow-Ups

• What AI does: Organizes your emails, writes responses, and sends follow-up messages automatically.
• Example: A sales representative gets 80 emails each day. They use Gen6 Intelligence to mark important emails and write answers for them. The representative just checks and approves the responses.
• Tools: Gen6 Intelligence and Microsoft Copilot for Outlook.
• Benefit: It saves 3 to 5 hours per week for each worker, eliminating any missed follow-ups.

2. Lead Scoring & CRM Updates

• What AI does: It rates potential customers based on how they act and updates your customer management system right away.
• Example: When linked to HubSpot, Gen6 quickly scores new leads and automatically sends a personalized email and a Slack alert to your sales team right away.
• Tools: Gen6 Intelligence, HubSpot AI, Salesforce Einstein.
• Benefit: This gives sales reps extra time to focus on closing deals because they save hours in manual inputting and only take minutes to respond.

3. Report Generation & Data Summaries

• What AI does: Gathers information from different places to create organized and neat reports regularly.
• Example: With Gen6 and Notion AI, you can automate business processes in just 4 minutes. This would take 4 hours when done manually. 
• Tools: Gen6 Intelligence, Notion AI, and Microsoft Excel Assistant.
• Benefit: Prevents errors in data entry, copying, and pasting of data.

4. Employee Onboarding

• What AI does: Enables the distribution of documents, FAQ about company policies, and automatic access to tools.
• Example: Once the candidate accepts the job offer, Gen6 automatically takes care of all the tasks involved in the onboarding process.
• Tools: Gen6 Intelligence, Workday, and Slack AI.
• Benefit: Reduces time spent on administrative processes in onboarding by up to 60%.

5. Invoice Processing & Expense Tracking

• What AI does: Extracts information about the line items from invoices and compares that against the buy order information before submitting it for approval.
• Example: Financial departments make use of Gen6 in processing multiple invoices per week automatically without the involvement of any human beings.
• Tools: SAP Concur, Gen6 Intelligence, and QuickBooks.
• Benefit: Avoiding human error and saving time up to 80% on invoice processing.

6. Content Drafting & Social Media Posts

• What AI does: Using its initial understanding, it provides first draft content creation for newsletters, blogs, and social media posts.
• Example: Gen6 takes in an initial description given by marketers, and within moments, it provides blog outlines in Notion, Instagram captions, and LinkedIn posts.
• Tools: Microsoft Copilot, Notion AI, and Gen6 Intelligence.
• Benefit: It generates 3 to 5 times the content without employing additional personnel. Using AI productivity tools here helps maintain brand consistency.

7. Customer Support & FAQ Responses

• What AI does: It helps divert complicated things to humans while responding to customer service inquiries 24/7 via FAQs, showcasing strong AI automation examples.
• Example: Gen6 AI technology helps an e-commerce site manage 70% of its chat communications, bringing down the waiting period from 6 hours to just 30 seconds.
• Tools: Gen6 Intelligence, Intercom AI, Zendesk AI.
• Benefit: Reduce cost while enhancing client satisfaction. These are common tasks AI can replace to improve user experience.

8. Data Entry & Spreadsheet Work

• What AI does: Uses data extracted from emails, PDF files, and web forms to enter data into spreadsheets automatically.
• Example: An operations department utilizes Gen6 Intelligence and Excel Copilot to enter data into spreadsheets automatically based on supplier emails.
• Tools: Gen6 Intelligence, Excel Assistant, Google Sheets AI.
• Benefit: This solves the primary reason for errors made by employees and saves time spent entering data manually each week.

9. Meeting Scheduling & Calendar Management

• What AI does: AI can manage appointments and follow-up conversations after meetings.
• Example: Consulting firms’ services integrate Gen6 into their calendar and enable clients to schedule meetings through Gen6. AI then creates an automatic meeting agenda and validates the consultation.
• Tools: Microsoft Copilot Calendar, Calendly AI, and Gen6 Intelligence.
• Benefit: Using AI productivity tools like these ensures efficient follow-up management, saving teams valuable time.

10. Workflow Automation & Task Routing

• What AI does: AI is able to detect significant system triggers and assign tasks to the right team members.
• Example: When a lead submits a form, Gen6 identifies whether they are a suitable lead, hooks onto the CRM system, informs your salespeople through Slack, and schedules a call within less than 60 seconds.
• Tools: Gen6 Intelligence, Zapier AI, Make.com.
• Benefit: Switches complicated manual tasks to simple AI systems, letting you grow your business without hiring more people.

How Much Time Can AI Actually Save Your Business?

Team Size	Manual Hrs/Week	With AI	Weekly Saving
5 people	~50 hrs	~15 hrs	~35 hrs
20 people	~200 hrs	~60 hrs	~140 hrs
50 people	~500 hrs	~150 hrs	~350 hrs

On average, a knowledge worker wastes about 2.5 hours of each day repeating tasks. There are many tasks AI can replace to recover this time. Being able to recapture half of those lost hours by using only twenty people will mean having three additional full-time employees but spending much less. When you automate business processes, you optimize your ROI.

Conclusion

AI automation for business is not going to remain a distant concept; rather, it will be something you need. By minimizing mistakes, saving a lot of time, and concentrating on the implementation of strategies, you can make use of smart AI-driven systems such as Gen6 Intelligence. There are many tasks AI can replace to foster growth, and utilizing AI productivity tools is essential.

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